The information given on this web-site is as far as possible accurate at the date of publication. However, the University also reserves the right at any time (whether before or after the student’s first term of study for any particular programme) to withdraw or amend the contents of any subjects forming part of any programme. Admission to HSE for any particular programme is granted to the student on the understanding that the programme is liable to be changed by such withdrawal, amendment or substitution.
HSE Liability
HSE is not liable for any risks the student may be exposed to during his/her trip and or while studying at SU HSE. These risks may include, but are not limited to: any personal injury, loss, additional expenses, property damage, sickness, accidents, terrorism and war. By submitting the enrollment form, the student has assumed all risks and agreeing to indemnify and hold HSE and its directors, officers and employees harmless of any and all liability that may arise in HSE programs. HSE assumes no liability for loss, theft or damage of personal belongings. Students are encouraged to carry insurance coverage for personal property and belongings.
Student Responsibilities
HSE accepts no responsibilities or liability of whatever nature for students' actions or omissions. Students are expected to obey Russian laws, adapt to the Russian customs. HSE reserves the right to expel (without refund) any student whose behavior violates or permanently disturbs the policies and rules of HSE. The abuse of alcohol and any possession or use of illegal drugs will result in immediate termination of the program without refund. Any expenses incurred by HSE in terminating the program of a student will be the responsibility of the participant.
It is assumed and required that students have personally filled out and signed their applications, and therefore are personally held responsible for adhering to the terms and conditions of their program. As all students are above the age of 18 and thus legal adults, HSE staff members have no obligation to discuss the student's program with anyone other than the student, unless the student specifically requests that academic or financial aid issues be discussed with their advisor, parents or third party that student specified responsible. Students are required to request all changes to their program in written form; no changes requested by parents, advisors, or other third parties will be carried out until the student him/herself has requested these changes.
Students will never be maliciously discriminated against for any kind of special medical condition; however, if the student has any current or past medical condition, physical or mental, that affects their health & well-being and could potentially affect the people around them, such as classmates, housing hosts, school staff, workshop teachers, trip coordinators, etc., the student should disclose the disorder(s) to the appropriate HSE staff member before their program begins, or if it develops during the program. If a student is suspected of having a non-disclosed illness that could greatly affect their own person or people around them, the student will be asked about this, and if necessary, their emergency contact will be notified. Examples of such illnesses can include, without limitation: alcoholism, drug addiction, eating disorders, past or current cancer, HIV/AIDS, Hepatitis C, etc. Any medical information disclosed will be kept confidential and only revealed to those HSE representatives involved in the student's program that absolutely must know, such as housing hosts in the case of an emergency.
If any of the representatives of HSE on the student's program who is directly affected by this illness was not advised beforehand because the student did not disclose the information and the representative is not comfortable with the situation, the student may be moved into a different housing placement, class, etc. In the case where the illness is clearly not under control and is negatively affecting the student or those around him/her, HSE representatives will once again contact the student, contact their emergency contact, and if necessary, terminate the program without refund. HSE shall further be entitled to terminate the program without notice according if it is seen that the student has culpably made false or incomplete statements about the following circumstances: alcoholism, drug addiction, health situation, eating disorders; or has culpably breached his obligation to notify HSE of a change of such circumstances.
Students are required to independently notify HSE of any past, present, or future criminal proceedings that could affect HSE or fellow students directly, or cause an unsafe environment. HSE shall be entitled to terminate the program without notice according if it is seen that the student has culpably made false or incomplete statements about their criminal history or future proceedings.
Program Expulsion
If the HSE staff, accommodation owner, workshop providers, and any other service providers, have found students abusing their facilities (including but not limited to the following: willful disregard and damage to physical property, non-adherence to normal health and safety standards including fire safety, non-adherence to housing rules set out in pre-arrival materials); physically assaulting, sexually harassing, or verbally abusing any staff member or fellow students; willfully disrupting classroom instruction, permanently disturbs the learning environment, or causing others to fear for their safety; or participating in illegal activities as defined by Russian laws, the student's program will be terminated without refund.
For all students on HSE programs, program expulsion will also occur if students are not covered by a health insurance plan within 21 days after their program start date, or if they drop their registered university courses without prior approval from the HSE staff, or violate other policies of HSE (including but not limited to the following: absence policies, academic policies such as plagiarism, cheating policies).
Program expulsion is defined as removal from HSE-provided accommodation, cancellation of all courses, cancellation of all workshops, and retraction of all provided support services. In case of expulsion, the emergency contact listed on their program application will be contacted and notified that the student is no longer a part of the HSE program and, depending on the reason for program expulsion, student visas may be rescinded. Students furthermore shall not violate these Terms & Conditions at HSE without risking program expulsion. In all exceptional cases for all HSE students, final discretion will be left to the HSE staff to determine whether program expulsion should occur.
Program Changes by HSE
HSE reserves the right to change courses, timetables, conditions and prices at its discretion without prior notification. The student is entitled to a refund of tuition fees for those courses that HSE is not able to offer.
Program Changes by Student
If the student wishes to change their program in any way, they must inform HSE Staff immediately, in writing, and the HSE Staff reserves the right to charge 100 USD per person, per change, to cover the additional administration involved, plus any additional charges incurred by schools, accommodation suppliers or other suppliers (supplier information available on request) and any other costs involved with modifications in the program. All changes requested cannot be guaranteed, and almost all changes will incur additional program costs in addition to the change fee. This fee is not applicable to students who wish to extend or upgrade their existing program.
Students are required to request all changes to their program in written form; no changes requested by parents, advisors, or other third parties will be carried out until the student him/herself has requested these changes.
Housing Changes
If the student informs HSE staff of an urgent and necessary reason to switch his/her accommodation within the first 3 days, the student can ask for relocation and there will be no charges. All relocations will take place the following Tuesday. Final discretion will be left to the HSE staff to determine whether or not relocation is the only necessary solution to the problem presented in each individual case. Students will be moved to a new placement in the same category; for any upgrades, students will be charged the tuition difference, for any downgrade, students will be charged a change fee. No refunds will be made after 10 days prior to the student's program start date. After the first 3 days of the student's program, or for any unnecessary reason, a charge may be incurred for any relocation requests.
Students may only change between a homestay with meals or a shared apartment.
If the student breaks the Code of Conduct in their housing placement, they will be asked to leave their housing with no refund and no subsequent housing placement.
Holidays
National and local holidays are not replaced with classes.
Minimum Age & Eligibility Requirements
The minimum age for enrolling in HSE programs is 18 years. Students studying for a regular semester or on the Summer School must have a minimum of a high school diploma or the equivalent.
Activities and Excursions
Information about activities and excursions offered at HSE should only be used as a guide and not as an accurate list of events. The student can contact HSE staff prior to applying if the student requires specific information about any of these activities. For these activities there may be minor fees associated with the activities. These extra fees typically cover expenses such as transportation and entrance fees (if the students are not supposed to pay the transportation, entrance and other fees, this will be specifically notified). If SU HSE offers extra weekend trips not included in the student's program, the student is expected to pay the full cost of these trips.
Program Start Date
The Program is defined as starting on the first day of classes or the first day of accommodations, whichever occurs first.
Orientation
Orientation is a required component of the student's program, and can only be missed with prior approval of the HSE staff, or in the event of an emergency. Orientation will not be repeated for students who do not attend without prior approval, and students will be responsible for finding out all important information on their own, particularly with relation to their classes, housing, health & safety, and terms & conditions of their program.
Payment
For HSE programs a payment of minimum USD 100 is required to confirm program placement (credited to program balance). Students can pay the remaining balance in two ways:
• Option 1: Turn in a deposit of 20% of the total program fee upon admission approval (no later than fifty (50) days before program start date), and pay program balance in full by thirty (30) days before the program start date.
• Option 2: Turn in a written consent for a financial aid transfer from the student's home institution financial aid office upon admission approval (no later than fifty (50) days before program start date), that states the balance will be paid to HSE in full by thirty (30) days before program start date and the amount of the student's invoice. If the student would like the help of HSE in negotiating this process, the student must address to the responsible HSE staff member.
Cancellation Policy
• If the cancellation is more than 30 days before the program start date, students will receive a 80% refund of the deposit, minus the USD 60 application deposit.
• If the cancellation is between 30 days and 10 days before the program start date, students will receive a 50% refund of the full program total.
• If the cancellation is made less than 10 days before the program start date, there will be no program refunds.
• No refunds will be made after program start date, including payments made after the program start date.
• In the event that HSE cannot place students in their programs with no alternatives cannot be provided and they decide to cancel, all fees including the USD 100 application deposit will be refunded.
Copyright
HSE reserves the right to use all possible photos taken during the student's stay unless the student declares otherwise on his or her arrival at HSE.
Data protection
Should you decide to apply to HSE, we will use the information you provide to us for the purpose of administering your application during the admissions cycle. Should you be admitted to the University, this information will be carried forward to your formal student record, which holds data in electronic and paper form on your personal details, academic and administrative history and on relevant financial transactions. Please note that certain information will also be passed on to your home institution in order that they can maintain a record of your studies at the HSE. Otherwise, your application details will be archived and used only for internal statistical purposes.
Once you register as a student here, we are also required by law to collect and provide information to certain external agencies. Parts of your student record are archived after you leave. Throughout, your personal data will be held in accordance with current Russian data protection legislation.
